At UBC, faculty and staff are entrusted with a wealth of sensitive data, and ensuring its security is not just a best practice, it's a legal obligation.
Understanding Personal Information
Personal Information refers to any data that can be used to identify an individual. This goes beyond names and Social Insurance Numbers (SINs) – it encompasses details like employee IDs, student records, and even birthdays.
Why is Data Security Crucial?
Breaches can have severe consequences. Unauthorized access to Personal Information can lead to identity theft, financial fraud, and reputational damage. Additionally, UBC adheres to the Freedom of Information and Protection of Privacy Act (FIPPA), which mandates safeguarding personal information.
Simple Steps, Big Impact
- Embrace Encryption: Think of encryption as a digital vault. By encrypting your devices, you add an extra layer of security, making it significantly harder for unauthorized individuals to access sensitive data.
- Share with Care: For file sharing, leverage UBC-approved services like TeamShare or MS OneDrive. These platforms offer robust security measures to ensure your data stays protected during transmission.
- Declutter Regularly: Don't let unnecessary files accumulate on your devices. Regularly review and delete any outdated or irrelevant information. This minimizes the potential damage if a breach occurs.
Business vs. Personal Information
It's important to distinguish between personal and business information. Business contact information, like your department or work location, is generally public knowledge and not considered PI.
By understanding the importance of data security and adopting these simple practices, you can play a vital role in safeguarding personal information at UBC. Remember, even small actions have a significant impact!