“Can you do me a favour?”
This is often how a gift card scam begins. If you reply, the next email will ask you to buy a gift card on their behalf. Usually, this needs to be done with some urgency, they will pay you right back, and they can’t talk right now.
How Does this Gift Card Scam Work?
A scammer will impersonate someone senior at UBC. They will reach out to colleagues and ask if they are free, before usually suggesting that they are too busy to talk in person or by phone but that they need assistance with purchasing one, or multiple, gift cards. Often the scammer will say that the gift card needs to be a physical card, and they need you to scratch the card to reveal the code on the back. Once you do this, you have essentially given cash to the attacker.
The attacker will spoof the display name so that it appears to be coming from the person being impersonated. Often, a scam will target an entire lab, department or one person’s direct reports. UBC’s organization structure and directory are openly available on public-facing websites, which makes it easy for attackers to get contact information, or see when there have been new senior hires in faculties and departments. There are safeguards in place to protect UBC against these scams, such as the external email banner, but because the actual content of the email doesn’t contain malicious code, we cannot rely on technology to block these. Instead, we have to rely on the diligence of our workforce to know what to look for and to not respond.
What to do
If you receive an email like this then do not follow the instructions in the email. Instead, follow these steps:
- Do not reply to the sender of the message.
- Contact the person whose name appears in the email by using their genuine UBC email address or cellphone to find out if this was a genuine message and, if not, advise them that someone is impersonating them.
- Forward the email as an attachment to security@ubc.ca immediately and notify your colleagues that there is a fraudulent email circulating.
If you already followed the instructions to purchase a gift card, immediately contact security@ubc.ca for guidance.
Phishing messages can come in many different disguises, from sophisticated deception to obvious fraud. Watch out for these common characteristics of gift card phishing emails:
- Non-UBC Email (“CAUTION: Non-UBC Email” indicator at the top of the body of email)
- Sense of urgency, time constraints, very brief language, poor grammar, spelling or formatting
- Is the email written in the usual style of the person?
- Requests to purchase one, or multiple, Gift Cards
- Display name doesn’t “match” the email address
- Email signature doesn’t seem right
- Links that don’t look quite right (e.g. www.u-bc.ca instead of www.ubc.ca)
You can better protect yourself and UBC by following these simple steps:
- Have internal processes, such as an expenditure authorization policy in place, for your faculty or department. This policy should establish clear approval levels for any expenditures/payments to safeguard you and UBC.
- Talk to your team about how they can validate any urgent requests. The most common strategy is that leaders tell their teams that they can call or text their cell phones any time of day or night and the leader will respond – even if they’re in an important meeting and cannot be disturbed (hint: this is a tactic used by the criminals “I’m in an important meeting and can’t be disturbed, please reply by email only” – that’s a big Red Flag)
- Ensure that your entire team knows and understands these policies and processes.