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PIA Guidelines & Tools

PrISM SRS staff

PIA Guidelines

Guidelines have been developed for the UBC community to build awareness about the PIA process and to manage PIA Requests more effectively. These guidelines outline the expected use of standard services and tools and explain how to comply with FIPPA requirements and the Information Security Standards. 


uStore Administration

These tools are used for managing online storefronts and to make items available for purchase through the DPP online marketplace. 

Tools covered: TouchNet Marketplace uStore

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UBC Students celebrating Holi

Event Management Platforms

These tools are used for event registration and associated activities. 

Tools covered: Fourwaves, vFairs, EventsAir.

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UBC staff member collects information from a person and fills out a form

Survey Tools

These tools are used to collect and analyze information efficiently. 

Tools Covered: Qualtrics (UBC Survey Tool)

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Large crowd of UBC staff

Mass E-Mail Tools

These tools facilitate communication with large numbers of users. 

Tools covered: CyberImpact, Envoke, UBC Sendy (USEND). 

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UBC staff in hybrid team meeting

Collaboration Tools

These tools facilitate collaboration between users. 

Tools covered: MS Teams, Zoom, Blackboard Collaborate

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UBC Welcome Centre

Generative AI Tools

These tools are used to generate new text, images, or other media based on existing data by using machine learning components and algorithms. 

Tools covered: ChatGPT, GitHub Copilot, DALL-E.

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Risk Assessments & Tools

The following tools may be required to support custom risk assessments in emerging or prevalent risk areas to help the University better understand and mitigate privacy and information security risks.

Please refer to the Privacy Matters Resources for more information.

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