MFA on VPN

Multi-factor Authentication Required for myVPN Starting July 22, 2024 - Learn More

PIA Guidelines & Tools

PrISM SRS staff

PIA Guidelines

Guidelines have been developed for the UBC community to build awareness about the PIA process and to manage PIA Requests more effectively. These guidelines outline the expected use of standard services and tools and explain how to comply with FIPPA requirements and the Information Security Standards. 

uStore

uStore Administration

These tools are used for managing online storefronts and to make items available for purchase through the DPP online marketplace. 

Tools covered: TouchNet Marketplace uStore

View Guidelines

UBC Students celebrating Holi

Event Management Platforms

These tools are used for event registration and associated activities. 

Tools covered: Fourwaves, vFairs, EventsAir.

View Guidelines

 

UBC staff member collects information from a person and fills out a form

Survey Tools

These tools are used to collect and analyze information efficiently. 

Tools Covered: Qualtrics (UBC Survey Tool)

View Guidelines

Large crowd of UBC staff

Mass E-Mail Tools

These tools facilitate communication with large numbers of users. 

Tools covered: CyberImpact, Envoke, UBC Sendy (USEND). 

View Guidelines

 

UBC staff in hybrid team meeting

Collaboration Tools

These tools facilitate collaboration between users. 

Tools covered: MS Teams, Zoom, Blackboard Collaborate

View Guidelines

UBC Welcome Centre

Generative AI Tools

These tools are used to generate new text, images, or other media based on existing data by using machine learning components and algorithms. 

Tools covered: ChatGPT, GitHub Copilot, DALL-E.

View Guidelines

 

Risk Assessments & Tools

The following tools may be required to support custom risk assessments in emerging or prevalent risk areas to help the University better understand and mitigate privacy and information security risks.

Please refer to the Privacy Matters Resources for more information.


Go Further...


UBC Crest The official logo of the University of British Columbia. Urgent Message An exclamation mark in a speech bubble. Caret An arrowhead indicating direction. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Arrow in Circle An arrow indicating direction. Chats Two speech clouds. Facebook The logo for the Facebook social media service. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Mail An envelope. Menu Three horizontal lines indicating a menu. Minus A minus sign. Telephone An antique telephone. Plus A plus symbol indicating more or the ability to add. Search A magnifying glass. Twitter The logo for the Twitter social media service. Youtube The logo for the YouTube video sharing service. Bell Warning