PIA Reports

Last updated: January 17, 2025
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The Privacy Impact Assessment (PIA) reports published on this page represent only a select sample of all assessments conducted. Please note that these reports have been sanitized to remove any sensitive security information to ensure the protection of privacy and security. These publications are intended to provide insights and learnings and are not exhaustive of all PIA activities undertaken by the institution.

Scope Definitions

 

Enterprise Use: This category applies to UBC Electronic Services intended for use across UBC, involving multiple departments or business functions. If the intended use falls within PIA Guidelines (where they exist), no further PIA may be required. However, it is important to consider that these guidelines and service applications may evolve over time. Regular departmental reviews are recommended to ensure ongoing compliance and relevance.

Limited Use Case: This category refers to UBC Electronic Services intended for specific use cases, and has restricted rules about how they can be used, who can use them, and how personal information is managed. Before you start using or expand the use of these services, please submit a PIA.

Remember, just because a system is already approved for use at UBC does not mean it is automatically suitable for your particular use case.

Name Reference Completed Permitted Electronic Information

(As per ISS U1)

 		Scope Download Notes
Adobe Cloud Storage PIA02691 High Risk Enterprise-wide Report
Airtable (Transfer Credit Portal) PIA02301 High Risk Limited Use Report
Alibaba Cloud Acceleration Service PIA01662 High Risk Enterprise-wide Report
AppArmor - Platform PIA01467 High Risk Enterprise-wide Report
Arts Mailing List System PIA02599 High Risk Limited Use Report
Arts NextCloud PIA01478 High Risk Limited Use Report
BeyondTrust PIA01576 High Risk Limited Use Report
Cleanfeed PIA01767 High Risk Enterprise-wide Report
Core Strengths Assessment Tool PIA02652 High Risk Limited Use Report
Cortico Patient Booking Software PIA02494 Very High Risk Limited Use Report
DAE Alumni PBC Book Club PIA01450 Low Risk Limited Use Report
DAE Snowflake PIA01514 High Risk Limited Use Report
DAE ThankView - Fundraiser Tool PIA01538 High Risk Limited Use Report
DocuSign PIA01689 Very High Risk Limited Use Report
Envoke Mass E-mail Platform PIA01839 High Risk Enterprise-wide Report
Eventus PIA01680 High Risk Limited Use Report
Everything Card (Alumni UBC) PIA02408 High Risk Enterprise-wide Report
Fourwaves PIA02147 High Risk Limited Use Report
Github PIA02328 High Risk Limited Use Report
Hopin Virtual Event Platform PIA01823 High Risk Limited Use Report
Hopin Virtual Event Platform (BRIMM Short Course) PIA01821 High Risk Limited Use Report
Jamf Pro Cloud PIA02636 Medium Risk Enterprise-wide Report
Knebel Knotes PIA02164 High Risk Limited Use Report
Mailchimp (CTLT - Limited Scope) PIA01868 High Risk Limited Use Report
Microsoft 365: MS OneDrive, MS Teams, and Related MS Azure Services PIA01675 Very High Risk Enterprise-wide Report
Microsoft 365: MS Teams Transcription PIA02712 High Risk Enterprise-wide Report
NovoEd PIA02236 High Risk Limited Use Report
OnceHub Appointment System PIA01534 High Risk Limited Use Report
OpenSpecimen - UBC Faculty of Medicine PIA01894 Very High Risk Limited Use Report
Oracle Application Express Platform - UBC Faculty of Medicine PIA01824 Very High Risk Limited Use Report
Padlet PIA02077 High Risk Limited Use Report
Perfectmind PIA01919 Very High Risk Limited Use Report
Podio PIA01659 High Risk Limited Use Report
REDCap - Advanced Research Computing (ARC) PIA01956 Very High Risk Limited Use Report
REDCap - UBC Faculty of Medicine PIA01829 Very High Risk Limited Use Report
Remo (NAME) PIA01988 High Risk Limited Use Report
Remo (Physics & Astronomy) PIA01762 High Risk Limited Use Report
Slido PIA01851 High Risk Enterprise-wide Report
SmartWay2 Display and Booking System PIA02487 Medium Risk Limited Use Report
Survey Monkey Apply PIA01011 High Risk Limited Use Report
Tiktok Advertising Matching PIA02434 High Risk Limited Use Report
Transfer Credit Portal (TCP) Development Project PIA01421 High Risk Limited Use Report
UBC Health Meeting of Experts PIA01515 High Risk Limited Use Report
UBC Pharmacists Clinic Patient Booking System PIA01344 Very High Risk Limited Use Report
UBC Robson Square EventPro PIA01509 High Risk Limited Use Report
UBCO Food Service Shift Scheduling (7Shifts) PIA01503 High Risk Limited Use Report
uSend/Sendy PIA01886 High Risk Enterprise-wide Report
Wellspring Sophia PIA02309 Very High Risk Enterprise-wide Report
Wingspan PIA01741 High Risk Limited Use Report
Workday PIA01749 Very High Risk Enterprise-wide Report
Zoom Web Conferencing PIA01600 High Risk Enterprise-wide Report

Privacy Matters @ UBC

Safety & Risk Services | 2389 Health Sciences Mall
University Counsel | 6328 Memorial Road,
UBC Cybersecurity | 6356 Agricultural Road
E-mail privacy.matters@ubc.ca

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