The modern workplace has expanded beyond the traditional office, providing flexibility for UBC faculty and staff to work from anywhere. This shift, however, introduces new considerations for protecting sensitive university information. Think of your data as a valuable asset, like a precious heirloom you want to keep safe. Working outside the secure confines of the university network can expose this valuable asset to various threats.
Understanding the Risks
Public Wi-Fi networks, for example, may lack adequate security measures, making your data vulnerable to interception. Imagine working in a bustling coffee shop, the aroma of freshly brewed coffee filling the air, while someone nearby might be eavesdropping on your internet traffic.
Phishing scams are another danger. Just as a fisherman casts a line with bait to lure unsuspecting fish, cybercriminals use deceptive emails and websites to trick individuals into revealing sensitive information. They may disguise themselves as trustworthy entities, like UBC IT or a colleague, to steal your credentials.
Building Your Fortress of Security
You can take several steps to protect yourself and UBC information. One is to envision your devices as your personal fortresses. Implement strong passwords, like a sturdy gate, and enable multi-factor authentication, adding an extra layer of defence like a vigilant guard. Regularly updating your software is like reinforcing your fortress walls, patching vulnerabilities that attackers could exploit.
Encryption is another crucial safeguard, scrambling your data so it's unreadable to unauthorized individuals. Think of it as a secret code that only you can decipher, ensuring your information remains confidential even if your device is lost or stolen.
When working outside the UBC network, using a Virtual Private Network (VPN) is highly recommended. A VPN acts like a secure tunnel, encrypting your internet traffic and shielding it from prying eyes. It's like having a private, secure pathway through a crowded marketplace, keeping your valuable goods safe from potential thieves.
Staying Vigilant in Public Spaces
Be cautious when working in public spaces, especially when handling sensitive information. Avoid using public Wi-Fi for tasks involving confidential data, and be wary of shoulder surfers – individuals who try to sneak a peek at your screen. It's like being aware of your surroundings in a crowded market, keeping an eye out for pickpockets.
If you're working on a laptop in a public space, consider using a privacy screen. This simple device can block the view from the sides, making your screen appear dark to anyone not directly in front of it. It's like having curtains on your laptop, providing privacy and preventing unwanted glances.
Information Security: A Shared Responsibility
Protecting UBC information is a collective effort. By being aware of the risks and implementing these security measures, you play a vital role in safeguarding the university's valuable data. Remember, even the most secure fortress is only as strong as its weakest point. By working together and remaining vigilant, we can create a secure environment for teaching, learning, research, and work, both on and off campus.
Always report any suspicious activity or potential security incidents to security@ubc.ca.