Last updated: September 2, 2025
Protecting UBC Data: A Refresher on Information Security Standards
As the new academic year begins, let's revisit the importance of UBC's Information Security Standards. These standards are designed to protect the confidentiality, integrity, and availability of UBC's electronic information and systems.
Key standards to be aware of:
- Acceptable Use and Security of UBC Electronic Information and Systems (Policy SC14): This policy outlines the responsibilities of all members of the UBC community regarding the appropriate use and security of UBC's electronic information and systems. It emphasizes the need for strong passwords, secure data storage and transmission, and responsible use of university resources.
- Transmission and Sharing of UBC Electronic Information (Information Security Standard U3): This standard provides specific guidance on secure methods for transmitting and sharing UBC's electronic information, categorized by the information's security classification (Low, Medium, High, Very High Risk). It emphasizes the use of encryption when handling sensitive information, especially when using mobile storage devices or transmitting data over the internet.
- Reporting Information Security Incidents (Information Security Standard U4): This standard outlines the procedures for reporting any suspected information security incidents, such as unauthorized access, data breaches, or malware infections. It stresses the importance of reporting incidents immediately to minimize potential damage.
Everyone at UBC has a role to play in protecting sensitive information
- Be Aware of Your Responsibilities: Familiarize yourself with the relevant Information Security Standards that apply to your role at UBC. Attend monthly phishing workshops offered by the UBC Cybersecurity team and other privacy and information security-related events.
- Practice Good Cybersecurity Habits: Use strong passwords, be cautious of phishing attempts, and report any suspicious activity to security@ubc.ca. Securely store and transmit data, ensuring you comply with UBC's data classification and handling guidelines.
By working together and following these standards, we can maintain a secure and trustworthy environment for teaching, learning, and research at UBC.